Welcome Vendors!
Thank you for your consideration in partnering with Northwest Florida Boricuas Ausentes (NWFBA) Annual Latin Salsa Music Festival.
1. GENERAL INFORMATION:
Event Overview: The Salsa Latin Festival will be held this year on March 14th 2025.
For everyone's safety and to ensure that the festival runs as smoothly as possible please be sure to read ALL the rules and requirements as you will be held to these standards.
Venue: Museum Plaza - 300 S Tarragona St, Pensacola, FL 32502
Set-up Time: 11:00 am - 1:00 bpm
Festival Hours: 2:00pm to 10:00pm
2. EVENT FEE
Registration (beginning April 1st - May 31st, 2024)
Registration closes on May 31, 2024.
Cleaning Fee Required:
This fee is collected at the time of registration and fully refundable as long as the vendor adheres to the cleaning rules and regulations outlined in the contract signed at time of registration. (Information provided during application process)
3. RULES, REQUIREMENTS & INFORMATION
a. This is a full day event, vendors commit to maintaining their booth operational and may not leave or close down their booths prior to 10:00pm.
b. All vendors are expected to bring enough products to sell throughout the entire duration of the event time:
c. No Show Fee: If you are unable to attend, the vendor must notify the NWFBA via email @ info@nwfba.com. We require a 3 BUSINESS DAY NOTICE before the day of the event to receive a full refund MINUS a $50.00 CANCELATION fee for the event as long as the 3 business day was provided. Otherwise, the vendor forfeits any monies paid towards the event and will not be invited back to future events.
d. Set-up will begin promptly at 11:30 am, booth spaces are allocated prior to the event and your spot number along with a map will be provided via email prior to the event. LATE ARRIVAL PAST 1:30 pm will forfeit their assigned location, any monies paid towards event, and will not be accepted to set-up for the event.
e. ALL vehicles MUST be off the Plaza immediately upon offloading your items. No Vehicles can be parked on the grass on or around Museum plaza at any time. Violators are subject to fines and penalties up to $1000.
f. All booths and their surrounding area must be cleaned and vacated within 2 hours of the end of the event.
Vendor is responsible for obtaining & displaying any permit required by the City of Pensacola and the state of Florida
4. FOOD VENDORS (Additional Requirements):
a. All food vendors will have at least one person running the booth at all times
b. All food vendors must bring a fire extinguisher designed for electrical fires. If you are preparing or heating food you will also need to have a fire extinguisher designed for grease fires. You will provide all proper extinguishers. Be prepared for onsite inspection provided by Florida State Officials.
5. ALL VENDORS (Additional Requirements):
a. To make it more profitable for all, we attempt to limit the quantity of like items to a reasonable number, but we cannot guarantee you will be the only vendor(s) of your craft or item type.
b. Applications are considered on a first received, first considered basis. Submission of application does not guarantee acceptance. If you are accepted you will be contacted within 48-72 hours via email and/or text your acceptance.
c. Payment must be done in full to secure your spot within 48 hours of acceptance
d. UNDER NO CIRCUMSTANCES ARE VENDORS ALLOWED TO SELL ANY ALCOHOLIC BEVERAGES DURING THIS FESTIVAL. FAILURE TO COMPLY WILL RESULT IN FINES AND VENDOR WILL NOT BE ABLE TO PARTICPATE IN FUTURE EVENTS.
e. VEHICLES ARE NOT ALLOWED ON THE GRASS - Vendors in tent spaces must unload their equipment and move their vehicles from the festival area as quickly as possible.
f. This is a rain or shine event. While we strive to create a successful environment for all vendors, there are no guarantees of profitability or specific attendance levels. The event will proceed regardless of weather conditions, except in cases of natural disaster.
g. Spaces are limited so get your application in EARLY! Spots will be assigned. Vendors will be provided an event site map no later than Saturday June 15, 2024 (week prior to event) Food Trucks and trailers must utilize the space indicated.
h. NWFBA and its partners are not responsible for providing tables, chairs, tents, electricity, water, or sewer disposal.
i. Vendor is responsible for PROPER DISPOSAL of its food, cooking oil, trash, empty cartons/boxes, any decorations, leftover materials at the end of the event. Dumpster will be provided for vendor use. For vendors who do not abide by this rule will forfeit their refundable cleaning fee ($100 for food vendors/$50 for crafts/specialties vendors)
j. Positioning of assigned vendors is dependent on vendors’ need for electricity. If vendor needs access to the electricity provided by NWFB there is a $50.00 fee for electricity. Vendors requiring electricity must bring their own extension cords. Vendors using extension cords must ensure that they are outdoor heavy duty 13-15 amp cords are in good working condition, not frayed or repaired, and must be secured to prevent tripping. Limited access to power will be available. It is still advised that vendors not be dependent on electricity as any power failures and accessibility are out of the control of the NWFBA Latin Salsa Festival organizers. Power outlets that are property of Museum Plaza (the park) are not to be used by vendors under any circumstance. Access to the large quiet generator which will be provided by NWFBA is LIMITED TO ONE OUTLET PER VENDOR and available on a first-come-first-serve basis. Vendor spaces will be assigned according to need for access to the generator. ELECTRICAL POWER IS NOT GUARANTEED. INDIVIDUAL GENERATORS ARE NOT ALLOWED except for food trucks/trailers due to safety and noise.
****If selected No for electricity, vendors are required to supply their own generator. The generator must be a quiet generator 75 DCB or lower,If the generator does not meet requirements then the vendor will be placed at the vendor spot furthest away from stage and music. A generator inspection will be scheduled with the event team prior to final spot assignment in May 2024.
k. No part of the Vendor display may extend outside the allotted booth space. Material may not go into the aisle, infringe, or otherwise block an adjoining booth. NWFBA/LSF reserves the right to remove obstructions or reassign booth space at its sole discretion to improve safety, access or visibility.
l. Tent Space Size: Single space = 10' wide by 10' long, if fire marshall checks tent and size exceeds 10' wide by 10' long, the vendor is responsible for any fees and penalties warranted by authorities.
m. NFWBA has the right to terminate this agreement and remove the Business at any time from the Festival if it is determined that the Business is not demonstrating appropriate community standards for a public and family oriented event.
6. FINAL NOTE TO ALL VENDORS
a. Vendor parking will be very strictly enforced
b. ALL vendors will maintain polite and courteous manners (including language) to all guests, other vendors and event staff. Failure to do so will result in your IMMEDIATE removal from the site.
c. Please Remember, you must leave your space as you found it. Be sure to dispose of all trash appropriately in provided dumpster
d. LET'S HAVE AN AMAZING EVENT!
FOOD VENDORS NOTE: Please attach food truck permit and certificate of insurance to this application (option available below see "attachment option".
Please provide a festival menu via email to info@nwfba.com by June 1.
Menu, Certificate of Insurance, and permit is required otherwise your application and payment will be RETURNED. FOOD VENDORS ARE NOT ALLOWED TO SELL NON-FOOD ITEMS AND REQUIRE A SEPARATE CRAFTER APPLICATION.
Release Statement:
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By signing below, I agree to consider this application a commitment if accepted and to abide by all rules set forth by the North West Florida Boricua Ausentes
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I also understand and agree to the following: No items are to be sold that were not listed on my application and approved by the Festival Committee. If my booth is at any time deemed to be unsafe or inappropriate for the festival audience by any member of the committee, I may be asked to cease all sales immediately and may not be allowed to return for the remainder of the festival.
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The NFWBA and all members including the festival committee are not responsible in any way for personal injuries, property damage or theft which may occur to me or my associates as a result of my participation in this festival.
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All images presented in this application or taken during the festival may be used for promotional purposes by NWFBA or its members.
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I am responsible for collecting Florida sales tax. My booth will be properly attended for entire day of the festival from 2pm – 10pm and my booth area will be kept clean and safe. No early packing up or closing of booths is allowed, the Festival runs until 8pm rain or shine.
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No refunds will be issued for any reason including, but not limited to, rain, bad weather or events that adversely affects the festival in any way. This is a rain or shine event.
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The committee reserves the right to reject any application.
Thank you for your interest in the Annual Salsa Latin Fesitival.
We look forward to a successful season with you!
NFWBA Committee
